If you have a user of your team who no longer needs to track time, you can remove them from your organization. Once you remove a team member, they will no longer have access to your organization.
Table of Contents
- What data will and will not be available after the removal
- How to remove a team member
- How to restore a removed member
What data will and will not be available after the removal
What will be removed
Once you remove a member from your organization, you will lose access to some data:
- If you have enabled the Timesheet approvals option, the system will hide the timesheets for the removed member.
- The system will hide the detailed data on the View & Edit timesheets page.
- The detailed data regarding Activities (screenshots, apps, and URLs) won’t be accessible, thus you won’t be able to see it on the site as usual.
- A removed member will not be included in the next Payroll, and no payment will be generated for them.
- You won’t be able to select a removed member to Send a payment, so make sure they receive all their outstanding payments before you remove them. Otherwise, you may pay them outside Hubstaff.
- Similarly, you won’t be able to select billable hours for a removed member when Invoicing clients. Be sure to generate and send those invoices to your clients before you remove the user.
What will stay available
However, you will still have access to the historical activity data and will be able to download screenshots (please, check our data retention policy).
- Owners and managers will be able to download screenshots, both for active and removed members.
- Data will also be available in the Reports section. If you need to select a removed member, use the filters and navigate to the Removed members section at the bottom of the list under the TEAMS/ MEMBERS filter. In order to view a member’s name in the dropdown, make sure to apply the date filters back to the period when the member was part of the organization.
How to remove a team member
Should you wish to remove a member, these are the steps to take:
- Click on People and select Members from the main navigation menu.
- Select Actions on the far right-hand side of the member you wish to remove. If you can’t see this right away, you may need to scroll or move the toggle to reach it
- Click on Remove member from the drop-down menu.
How to restore a removed member
Hubstaff allows you to restore removed members of your organization, giving you full access to their detailed data (e.g., letting you view their screenshots on the site again if this data hasn’t been removed due to the data retention policy) or allowing them to continue working in your organization.
For this, simply send the invitation to the same email address this member had previously. Please, check here on how to invite a member.
