Reports Overview


This video is divided into chapters, to skip directly to the Reports section, click here

In the Reports section of Hubstaff’s side-menu, you have multiple options for creating reports and viewing the required information:

The Reports are available in the following formats:

 

If you click on ‘View all reports’ you will see the option to view all the reports for time tracked by both: you and the members of your organization.

User:

Team:

 

Each of the options visible in the side-menu for Reports is explained as follows:

 

Weekly Report

The weekly report shows the amount of time tracked by each member during the week.

We have recently added graphs to reports, so as visible in the image above, you can get a summary of the team member’s work from the graph.

You can select the week for which you want to view the report. (Circle 1)

If you do not want to view the graphs, simply click on the ‘Blue’ graphs icon (Circle 2) next to the weekly statistics and you will see the report as required.

For a detailed report for selected project(s) and team member(s), click on ‘Filters’ and you can select 1 or more projects to generate a specific report.

 

Time & Activities

With the ‘Time & Activities’ report, you can get a detailed report for any User, Project & Task for a custom period of your choice.

To select the period for the report, click on the dates mentioned at the top of the page.

Once you’ve selected the dates, click ‘Apply’ and it will enable you to see the report for the entire period, along with a graph as follows:

(If you do not wish to see the graph, you can click on the graph icon to hide it)

 

Here you will see the entire report for each day and for how much time was tracked by each member on assigned projects and tasks within it, along with activity levels and amount spent for the period, as per their pay rate.

If the user added any notes while tracking time, that is also visible in this report.

You can group this report by Date, Member, Project or Client:

 

If you wish to create a report for a specific Client, Project, User, To-do (task), then simply click on the ‘Filters’ icon at the top right corner.

To get a simpler report, you can also select the ‘Sum Date Ranges’ option as that will sum up the dates for the selected period.

 

You can choose to export this report in Quickbooks, CSV or PDF format by clicking on the ‘Export’ button.

 

Apps & URLs

The Apps & URLs Report shows you exactly how much time was tracked on Applications and URLs while tracking time for the selected duration.

If you’d like to check reports for a particular project and for only Apps or URLs, simply click on filters at the top right corner, and select the preferred options.

You can also export this report by clicking on the Export icon below the ‘Filters’ button.

 

Manual Time Edits

This report shows you all the instances where the user has added or removed time manually within the selected duration.

It will show the time that has been added or deleted, and which team member took the action.

At the top of the page, you get a brief summary of the number of members affected, hours added and hours deleted.

Learn more about giving your team members the permission to manually edit time here

Even for Manual Time Edits, you can customize your report by clicking on ‘Filters’ at the top right corner, and selecting options such as Projects, Members etc. as shared in the image.

 

Amounts Owed

The ‘Amounts Owed’ report shows the entire balance amount for the period selected. As you select the starting and ending date and click Apply, you will see the report.

 

On this page, to create a specific report, you have the filters ‘Projects’, ‘Members’ and the option to ‘Sum date ranges’

As the name of the report suggests, if you make the payment via Hubstaff, or choose to mark the period as ‘Manually Paid’, you will no longer see the amounts paid to the user in this report.

 

Payments

This report shows all the payemnts that have been made using Hubstaff, including Manual payments.

To check Payments report for a specific User/ Project, you can click on the ‘Filters’ button at the top right-hand corner.

 

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