Hubstaff offers manual payments as an alternative to our automatic payments feature. This offers you the flexibility to pay for your team’s work anytime.
Before you are able to follow this guide, please ensure that you have first set up a payment gateway and that your members have been added to payroll otherwise, you will only have the option to export payments. If no payment gateway is set up, you will not be able to submit the payment.
Payroll payments are only available on Premium and Enterprise plans. To upgrade, click here.
Please set up one of these payment gateways before continuing:
Step 1
To pay users manually via Hubstaff payroll go to Financials > Send Payments section and click on the Pay for hours tab.
Step 2
Customize the date range and filter to specific projects or users that you’d like to pay. You can select data up to 30 days.
The date picker supports 1 month (or 31 days) coverage per transaction. If you are required to pay for more than a month’s payment, you can stagger the payments to monthly periods.
After you hit Apply, you should see the Current Rate, Unpaid Amount, and Unpaid hours for each team member. You can also edit the user’s pay rate by pressing the Edit Pay Rate button. Click on the Send Payment button.
Step 3
After clicking the Send Payment button. A modal window will pop-up and you’ll be able to confirm the payment amount, organization, dates, projects and the users that are included in the payment. Click on Mark as paid to continue.
Step 4
Next, choose the payment channel that you want to use for this payment and click Done.
One-time payments
If you’d like to make payments for anything outside of your employee’s work hours, you can use our One-time payment feature. This sends a payment to your employee and keeps a record of the payment on the Financials > Past payments section.
Step 1
Navigate to Financials > Send payments.
Step 2
Click on the ONE-TIME AMOUNT tab then select the members, add the amount you want to pay, add a note for the payment, then click on Create Payment.
Step 3
On the modal window, click on Mark as paid.
Step 4
Then, select the payment method to initiate the payment and click Done.
