How to send a payment via Payroll manually?

Hubstaff offers manual payment as an alternative to our automatic payments feature. This offers you the flexibility to pay for your team’s work anytime.

Before you are able to follow this guide, please ensure that you have first set up a payment gateway and that your members have been added to payroll otherwise, you will only have the option to export payments. If no payment gateway is set up, you will not be able to submit the payment.
Payroll payments are only available on Premium and Enterprise plans. To upgrade, click here.

Please set up one of these payment gateways before continuing:

Step 1

To pay users manually via Hubstaff payroll, go to Financials > Send Payments section and click on the Pay for hours tab.

Step 2

Customize the date range and filter to specific projects or users that you’d like to pay. You can select data up to 30 days.

The date picker supports 1 month (or 31 days) coverage per transaction.
If you are required to pay for more than a month’s payment, you can stagger the payments to monthly periods.

You should see the Current Rate, Unpaid Amount, ⁣ and Unpaid hours for each team member. You can filter the payments by member or project (5). Furthermore, you can also view a detailed report showing the payment breakdown by date by clicking on Report Type (6). Hit Apply to make these changes.
After you hit Apply (7), you can edit the user’s pay rate by pressing the Edit Pay Rate button.

pay for hours settings

Step 3

Then click on the Send Payment (9) button. After clicking the Send Payment button. A modal window will pop up, and you’ll be able to confirm the payment amount, organization, and the users that are included in the payment. Click on Mark as paid to continue.

Step 4

Next, choose the payment channel that you want to use for this payment and click Send Payment.

One-time payments

You can use our One-time payment feature if you’d like to make payments for anything outside your employee’s work hours. This sends a payment to your employee and keeps a record of the payment on the Financials > Past payments section.

Step 1

Navigate to Financials > Send payments.

Step 2

Click on the ONE-TIME AMOUNT tab, select the members, add the amount you want to pay, and add a note for the payment. Then click on Create Payment.

Step 3

On the modal window, click on Mark as paid.

Step 4

Then, select the payment method to initiate the payment and click Send Payment.

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