How can I keep track of my team’s expenses?

Hubstaff can help you stay on top of your team’s expenses. There are several sections where you can view your team members’ paid and unpaid amounts.

Table of Contents

    1. Viewing daily totals
    2. Viewing past payments
    3. Viewing unpaid amounts


Viewing daily totals

To view total hours worked per day, you can navigate to Reports -> Weekly. From there, you can select the date range for the report (maximum of 7 days) and you will be able to view the daily totals for all team members who tracked time during that week.

Viewing past payments

You may also view your past team payments history by clicking on the “Past” section under the Payments tab.

The way payments are calculated is by day.  We divide up the activities by day, user, and project.  For each unique day/user/project we total up the number of seconds tracked divide by 3600.0 (to get hours) multiply by the current pay rate and then round it to 2 decimals. This is what is stored in the details of the team payment. So, yes the amount we calculate will be slightly different due to rounding than if you were to add up all the time worked in a week and straight multiply it by the pay rate.
Payments and amounts owed reports are also a good way to get a detailed report of your team expenses.


Viewing unpaid amounts

You can view the unpaid hours for each of your employees by navigating to Reports -> Amounts owed. Select the date range (3) which you wish to extract data.

You can also filter the report per project or team member by clicking on the Filters button (4) above.

To view totals, make sure “Sum date ranges” is checked.

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