Weekly Time Limits

Hubstaff’s Weekly Limits feature can be used for organizations that want to limit the number of hours that team members work in a week. This feature can be beneficial for organizations that want to ensure that team members work their assigned weekly hours, without going over the organization’s desired limit. 

Weekly limits are available on Team plans and up.
Works on client versions 1.5.10 and up for desktop systems, and 1.4.4 and up for iOS and Android. Please click here to update your application.
Support for Chromebook and the Hubstaff Chrome Extension is not available at this time.

Table of contents


How to create weekly limits for team members

Step 1

Go to the left sidebar and select People > Members.

Members and Invite Adding members to Projects 1

Step 2

Hover your cursor over the Limits column against the relevant team member. Click on the pencil icon.

members limits edit

Step 3

You will be directed to the member’s profile and, under WEEKLY LIMIT, add the number of hours and click Save Changes.

 

weekly

Step 4

Once the limit is saved, the number of hours your team member can log per week will be displayed against their name within the Members list.

Amy


How to edit, override or remove a weekly limit

You can edit, override, or remove the weekly limit as well.

Step 1

From the People > Members page, click on Actions against the relevant team member. Select the Edit limits from the drop-down menu.

menu people members

members actions edit limits

Step 2

You will be directed to the member’s profile where you can edit the Weekly limit, edit the WEEKLY LIMIT, or remove the weekly limit.

  • Edit/ change weekly limit – This changes all the weekly limits for the user (current and future).

weekly

 

  • Remove – Use this option to delete the weekly limit altogether. Once this is done, the team member will be able to log time without any restrictions.

remove

If you want to prevent a member from working at all, you can set their weekly limit to “0”.
Weekly limits for past weeks cannot be edited, the tool only allows users to override up to the current week.

How the weekly limit notification appears on the team member’s tracking client

If the weekly limit is reached, a pop-up notification will automatically appear. This will alert the user that they will be unable to track any more within the organization, as their weekly limit has been reached.

desktop client app weekly limit reached


Manually adding time over weekly limits

Organization owners and organization managers (when enabled) are allowed to add manual time beyond set user limits.

Once an org owner/manager adds time above set weekly/daily user limits, they will receive a notification letting them know that the time they are attempting to add will cause users to go above the limit.

over limit dialog

Please note that if the user is working offline or shuts down their client abruptly without first stopping their tracker, there can be instances where tracking data is not able to upload fully. Therefore, if the total time tracked is not reflected in our servers the user’s limit cannot be properly enforced.  When multiple tracking clients are used, or manual time is added, these situations can also lead to weekly limit overages. To prevent this from happening, please always allow your time to fully upload before closing your client.
Weekly limits are based on the organization’s time zone. Thus the weekly limit could reset in the middle of the team member’s day depending on their own timezone.
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