Work Breaks

Work Breaks in Hubstaff Time Tracking


Available on Premium/Pro plans and up.

Enabling the Work Breaks feature allows you to define and add break policies for your team so that you can keep track of your team’s break times.


Table of contents


Adding a work break policy

Step 1

To add a work break policy, navigate to Settings > Features > Work breaks.

This is a beta feature. If you would like this feature enabled in your organization, please contact our support team.

Step 2

Click on the Add Policy button.
work breaks add policy

Step 3

The Add work break policy dialog will pop-up.

add work break policy

Fill in the following:

  1. Policy name
  2. Members
  3. Automatically add new members to this policy
  4. Choose if the break time is paid or unpaid
  5. Allotted duration of the break
  6. Restrictions:
    1. No restrictions – allows users to take any number of breaks.
    2. Once per work session – allows users to take 1 break for every session of time. Can be limited to a break after X amount of work hours.
      once per session
    3. Allow within every few hours – allows users to take breaks within a set number of hours. Organization owners can set the frequency as well as a minimum required number of hours before the user can take breaks.
    4. Allow after every few hours – allows users to take breaks only after a set number of hours. Organization owners can set the frequency and the minimum number of hours worked prior to taking breaks.
      wek break after every few hours

Hit Save to finish setting up your break policy.

 

Paid breaks will be included on each member’s timesheet for payroll. Unpaid breaks are not included in payroll.

Tracking time to a work break policy

Desktop Client

Step 1

Start tracking time to a project/task.

start timer desktop

Step 2

Click on the Break icon.

break icon

Step 3

Click the Stop button to resume tracking time.

stop break icon

Web Timer

Step 1

Start tracking time to a project/task by pressing the Play button.
web timer play button

Step 2

Click on the Break button next to the stop button to take a break.

web timer break button

Step 3

The background will turn green while you are on break, and the break policy name will appear under the On break status. Press the Stop button to end your break.

 

Mobile Apps

Step 1

Start tracking time to a project/task by pressing the Play button.
mobile app play button

Step 2

Click on the Break button to take a break.

mobile app break button

Step 3

You’ll notice the On break status and the break policy name below it. Press the Stop button to end your break.

mobile app stop button from break

After stopping a break, the timer will automatically resume tracking time on the last known task.


Adding breaks manually

Your team can also add breaks manually once they’ve been added to a break policy.

Step 1

To do this, navigate to Timesheets -> View and edit -> Add Time.

timesheets view and edit add time

Step 2

The Add Time dialog will appear. Toggle the work break icon then choose the date/time. Once finished, hit Save to commit your changes.

add manual time work break

 

Only organization owners and managers can view or edit work break policies.
Paid work breaks count against user limits.
When a break limit is reached, the timer turns negative and succeeding time tracked to breaks are tracked as unpaid time.
If a user fails to take a break, the manager/owner will receive an abandoned break notification in 2 hours.
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