Work Breaks

Work Breaks in Hubstaff Time Tracking


Available on Premium/Pro plans and up.

Enabling the Work Breaks feature allows you to define and add break policies for your team so that you can keep track of your team’s break times.


Table of contents


Adding a work break policy

Step 1

To add a work break policy, navigate to Settings & Policies > Features > Work breaks.

Settings Features

Step 2

Click on the Add Policy button.
work breaks add policy

Step 3

The Add work break policy dialog will pop up.

add work break policy

Fill in the following:

  1. Policy name
  2. Members
  3. Automatically add new members to this policy
  4. Choose if the break time is paid or unpaid. Paid breaks count towards user limits while unpaid breaks do not.
  5. Allotted duration of the break
  6. Restrictions:
    1. No restrictions – allows users to take any number of breaks.
    2. Once per work session – allows users to take 1 break for every session of time. Can be limited to a break after X amount of work hours.
      once per session
    3. Allow within every few hours – allows users to take breaks within a set number of hours. Organization owners can set the frequency as well as a minimum required number of hours before the user can take breaks.
    4. Allow after every few hours – allows users to take breaks only after a set number of hours. Organization owners can set the frequency and the minimum number of hours worked prior to taking breaks.
      wek break after every few hours

Hit Save to finish setting up your break policy.

 

Paid breaks will be included on each member’s timesheet for payroll. Unpaid breaks are not included in payroll.

Work break notification settings

To modify work break notifications, navigate to Settings & Policies > Features > Work Breaks > Work break notifications. Here you can toggle the Default setting to enable notifications to all team members, or change individual user settings.

work break notifications

 


Tracking time to a work break policy

Desktop Client

Step 1

Start tracking time to a project/task.

start timer desktop

Step 2

Click on the Break icon.

break icon

Step 3

Click the Stop button to resume tracking time.

stop break icon

Web Timer

Step 1

Start tracking time to a project/task by pressing the Play button.
web timer play button

Step 2

Click on the Break button next to the stop button to take a break.

web timer break button

Step 3

The background will turn green while you are on break, and the break policy name will appear under the On break status. Press the Stop button to end your break.

Paid or unpaid work breaks do not count towards minimum schedule requirements.

 

Mobile Apps

Step 1

Start tracking time to a project/task by pressing the Play button.
mobile app play button

Step 2

Click on the Break button to take a break.

mobile app break button

Step 3

You’ll notice the On break status and the break policy name below it. Press the Stop button to end your break.

mobile app stop button from break

After stopping a break, the timer will automatically resume tracking time on the last known task.


 

Choosing from several work break policies available

Depending on your work break policy restrictions, users may have multiple work breaks available at a time for them to take. Users will be able to choose one break from the drop-down list by following these steps:

Step 1

Start tracking time to a project/task by pressing the Play button.
web timer play button

Step 2

Click on the Break button next to the stop button to take a break.

web timer break button

Step 3

Click on the Select a work break policy drop-down list to view the available work breaks.

web timer break button

Step 4

Click on the desired work break policy from the drop-down list.

web timer break button

Step 5

Click on the Take break button.


Adding breaks manually

Your team can also add breaks manually once they’ve been added to a break policy.

Step 1

To do this, navigate to Timesheets -> View and edit -> Add Time.

timesheets view and edit add time

Step 2

The Add Time dialog will appear. Toggle the work break icon then choose the date/time. Once finished, hit Save to commit your changes.

add manual time work break

 

Only organization owners and managers can view or edit work break policies.
Paid and unpaid work breaks do not count against your daily schedule minimum hours requirement.
Paid work breaks count against daily and weekly limits.
Paid breaks count towards PTO accruals and unpaid breaks are not included.
When a break limit is reached, the timer turns negative, and succeeding time tracked to breaks is tracked as unpaid time.
If a user fails to take a break, the manager/owner will receive an abandoned break notification within 2 hours.
If you use the “once per work session” rule on a work break policy, please note that a work session begins when a user starts tracking time on a given day and ends after they stop tracking time for 4 hours or more. Therefore, that break can only be taken once. If users have a 1-hour lunch break and they only take 30 minutes, they won’t be able to take the remaining of their lunch break a second time in the work session.
Both paid and unpaid breaks are counted on the overall time track on the timesheet pages (Daily, Weekly, Calendar).
Users on break will appear on the dashboard as well under the Members widget. Note: the timer syncs every ~10 minutes so there may be a delay before the user’s status appears.members widget break
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