Export or Download Reports in Hubstaff
To get a copy of your reports, you can export/download them by following these steps:
Click on the Reports tab on the left sidebar, then click on the type of report that you want to export:
- Time & Activities
- Apps & URLs
- Manual Time Edits
- Amounts owed
- All reports
Click on the date selector to select a custom range of days.
The custom report allows you to group the reports by date, project, or member. You may also filter the report to view the data for specific projects and/or members.
The custom report also gives you a variety of filters to use to customize what data you do or don’t want to appear on the reports.
Click the Export button then choose whether to download the report as a QuickBooks (when enabled), CSV, or PDF file.
The CSV that is exported by Hubstaff is encoded in UTF-8. Microsoft Excel does not detect this automatically like other office suites (i.e. Apple’s iWork, LibreOffice, OpenOffice, etc.) which causes some characters to appear incorrectly (i.e. currency symbols). In order to load the CSV, you need to import the data in Microsoft Excel instead of just double-clicking the CSV file. In the import process, you then specify the encoding to be UTF-8 (65001) and comma-delimited.
Read more about how to email Hubstaff reports.
When you export the data it shows one line for each “entity” tracked. Thus, if you enabled export per-task data then you will see time for each task and a single line showing how much time was tracked on the project alone. If you want the total for a project, simply sum up the data for that project in the exported data (group by the project column) or run a CSV report without showing task data to only show projects.
Notes are attached to the item they were added against (i.e. task or project).
The filters for the main report affect how the CSV and PDF are generated.
A PDF report will include your organization logo (if you have added one – read how to add organization logos here)