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Export or Download Reports in Hubstaff

Hubstaff, Reports

To get a copy of your reports, you can export download them by following these steps:

Step 1

Click on the Reports tab on the left sidebar, then click on the type of report that you want to export. You may read more about various reports that Hubstaff has. Here are a few frequently exported ones:

  • Time & Activities
  • Apps & URLs
  • Manual Time Edits
  • Daily totals (Weekly)
  • Payments
  • Amounts owed
  • Work session report
  • Timesheet approvals report
  • Expense report
  • Work break reports

 

all reports

Step 2

Click on the date selector to select the period of the report.

Step 3

You can filter the report based on your requirements.

Filters

 

Step 4

The report also gives you a variety of column filters to use to customize what data you do or don’t want to appear on the reports.

Gear columns

 

Step 5

Click the Export button, then choose whether to download in QuickBooks format, CSV, or PDF file.

Export options

The following reports support the Quickbooks format.

  • Time & Activities
  • Daily Totals

The following reports support CSV and PDF only.

  • Apps & URLs
  • Manual Time Edits
  • Payments
  • Amounts owed
  • Work session report
  • Timesheet approvals report
  • Expense report
  • Work break reports

The CSV that is exported by Hubstaff is encoded in UTF-8. Microsoft Excel does not detect this automatically like other office suites (i.e., Apple’s iWork, LibreOffice, OpenOffice, etc.), which causes some characters to appear incorrectly (i.e., currency symbols). Therefore, in order to load the CSV, you need to import the data in Microsoft Excel instead of just double-clicking the CSV file. In the import process, you then specify the encoding to be UTF-8 (65001) and comma-delimited.

Read more about how to email Hubstaff reports.

When you export the data, it shows one line for each “entity” tracked. Thus, if you enabled export per-task data, then you will see time for each task and a single line showing how much time was tracked on the project alone. If you want the total for a project, simply sum up the data for that project in the exported data (group by the project column) or run a CSV report without showing task data to only show projects.
Notes are attached to the item they were added against (i.e., task or project).
The filters for the main report affect how the CSV and PDF are generated.
A PDF report will include your organization logo (if you have added one – read how to add organization logos here)
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