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Hubstaff Roles and Permissions Guide

Hubstaff, Members

Hubstaff Permissions Guide

You can assign different roles to various team members to designate the level of access allowed for each team member within your organization. Read on to find out what features are available to each team member’s role.

Organization Owner

The owner has control over the entire organization. They can add and remove new members, select a plan, add and remove integrations, configure payroll, set budgets, and edit the organization settings. If you want a user to have complete control over the organization, you would make them an organization owner (Full Admin access) which is the only role that has access to see all the pay rates and bill rates of all the users in the organization.

Managers on an organization level are able to invite new team members, create projects, add and remove users from projects, and view all time tracked and activities (screenshots, activity levels, and apps & URLs). Managers also have access to change the organization settings.
Please note: Managers can see their own pay rates, but not the pay rates of other users.

Managers on the project level can manage, track, and view reports for any projects they are added to. They can also see the information of the users under that project where they have a manager role. Project Managers can see their own pay rates, but not the pay rates of other users.

The user is your worker. They can only see their own time data. They aren’t able to see other users on the organization’s details or pay rates, and they aren’t able to see projects that they aren’t members of. Users can see their own pay rates, but not the pay rates of other users.

This is the access given to clients that are added to the organization. They can view reports for any projects they are added to. They are not allowed to track time or manage settings. Viewers are free.

Multiple project roles mean that you have different permissions on more than one project that you are assigned to. You can be assigned to one project as a user and another as a manager and so on.

This role is only available within the Teams feature. This provides a team’s team leader specific access permissions depending on what features are activated for that user. Click here to learn more.

Below you can find a summary of the Hubstaff permissions structure:

Organization Roles

Teams

Category

Feature

Owner

Organization Manager

Project Manager

User

Project Viewer

Non-Hubstaff User

Team Lead

Organization

Create an Organization

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Edit Organization

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Archive Organization

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Restore Organization

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Leave Organization

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Delete Organization *

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Dashboard

View Me Dashboard

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View Team Dashboard

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Assigned Projects

Members

View Organization Members

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Add Users

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View and Manage Invites

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Change User Roles

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Assigned Projects

Manage Teams

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Manage Assigned Projects

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Manage Pay Periods

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Manage Pay/Bill Rates

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Enable Timesheet Approvals

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Set Daily/Weekly Limits

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Enable/Disable Time Tracking

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Remove Users

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Self

Self

Teams

Create Teams

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Modify Team members

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Add/Remove Team Leads

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Modify Team projects

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Projects

Create Projects

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Team members – when enabled

View Projects

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Assigned projects

Edit Projects

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Team members – when enabled

Archive Projects

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Delete Projects (NA)

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Add Project Members

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Team members – when enabled

Promote/Demote Users In Projects

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Team members – when enabled

Remove Members In Project

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View Project Members

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Assigned projects

View Project Budget

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Assigned projects

Manage Project Budget

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Leave Project

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Transfer Projects (Same Account)

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Tasks

Add/Edit/Remove Tasks

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Assigned Projects

Mark Tasks as Complete

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Assigned Projects

Activity

View Screenshots

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Assigned Projects

Assigned Projects

Delete Screenshots

Setting Enabled

Setting Enabled

Setting Enabled

Setting Enabled

Modify (Move/Reassign/Delete) Screenshots

Setting Enabled

Setting Enabled

Setting Enabled

Setting Enabled

View Apps

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Assigned Projects

Self

Assigned Projects

View URLs

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Assigned Projects

Self

Assigned Projects

View Locations

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Assigned Projects

Self

Assigned Projects

Timesheets

View Timesheets

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Assigned Projects

Self

Assigned Projects

Add/Edit/Delete Time

Setting Enabled

Setting Enabled

Setting Enabled

Setting Enabled

Approve Timesheets

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Team members – when enabled

Reports

Generate Reports

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Assigned Projects

Self

Assigned Projects

Invoices

Create Client Invoices

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View Client Invoices

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Mark Payment on Client Invoice

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Create Team Invoices

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Self

Self

Self

View Team Invoices

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Self

Self

Self

Mark Payment on Team invoice

Self

Self

Self

Self

Team members – when enabled

Schedules

View Schedules

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Team members – when enabled

Add Schedules

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Team members – when enabled

Modify Schedules

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Team members – when enabled

Time Off

Add Time Off Policies

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Add Holiday Policies

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Edit Time Off Balances

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Approve Time Off Requests

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Team members – when enabled

Job Sites

Add/Remove Job Sites

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Edit Job Sites

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Clients

Add Clients

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Remove Clients

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Edit Clients

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Integration

Add integration

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Remove integration

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Reauthenticate integration

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Change Integration Settings

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Payments

Manage Payroll

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View Past Team Payments

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Change Organization Settings

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Change Subscription Plan

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Add/Remove Features

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* Deleting an organization permanently is not available on the web dashboard. Please contact us to request deletion.

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