You can assign different roles to various team members to designate the level of access allowed for each team member within your organization. Read on to find out what features are available to each team member’s role. Should you need to change a role, refer to the article here.
Please note: Managers can see their own pay rates, but not the pay rates of other users.
Hubstaff Permissions Table
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Organization Roles |
Teams |
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Category |
Feature |
Owner |
Organization Manager |
Project Manager |
User |
Project Viewer |
Non-Hubstaff User |
Team Lead |
Organization |
Create an Organization |
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Edit Organization |
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Archive Organization |
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Restore Organization |
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Leave Organization |
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Delete Organization * |
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Billing |
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Dashboard |
View Me Dashboard |
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● |
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View Team Dashboard |
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Assigned Projects |
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Assigned Projects |
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Members |
View Organization Members |
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Invite Users |
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View and Manage Invites |
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Change User Roles |
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Assigned Projects |
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Assigned Projects |
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Manage Teams |
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Assigned Projects |
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Manage Assigned Projects |
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Assigned Projects |
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Manage Pay Periods |
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Manage Pay/Bill Rates |
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Enable Timesheet Approvals |
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Set Daily/Weekly Limits |
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Enable/Disable Time Tracking |
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Remove Users |
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Self |
Self |
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Self |
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Teams |
Create Teams |
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Modify Team members |
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Assigned Projects |
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Add/Remove Team Leads |
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Assigned Projects |
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Modify Team projects |
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Assigned Projects |
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Projects |
Create Projects |
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Yes. when enabled |
View Projects |
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Assigned projects |
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Assigned Projects |
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Edit Projects |
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Assigned Projects |
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Archive Projects |
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Delete Projects |
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Add Project Members |
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Yes. when enabled |
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Promote/Demote Users In Projects |
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Yes. when enabled |
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Remove Members In Project |
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Yes. when enabled |
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View Project Members |
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Assigned projects |
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Assigned Projects |
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View Project Budget |
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Assigned Projects |
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Manage Project Budget |
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Assigned Projects |
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Leave Project |
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Assigned Projects |
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Transfer Projects (Same Account) |
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Tasks |
Add/Edit/Remove Tasks |
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Assigned Projects |
Assigned Projects |
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Assigned projects |
Mark Tasks as Complete |
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Assigned Projects |
Assigned Projects |
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Assigned projects |
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Activity |
View Screenshots |
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Assigned Projects |
Own |
Assigned Projects |
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Assigned projects |
Delete Screenshots |
Setting Enabled |
Setting Enabled |
Setting Enabled (Limited) |
Setting Enabled (Limited) |
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Assigned projects |
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Modify (Move/Reassign/Delete) Screenshots |
Setting Enabled |
Setting Enabled |
Setting Enabled (Limited) |
Setting Enabled (Limited) |
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Assigned projects |
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View Apps |
● |
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Assigned Projects |
Self |
Assigned Projects |
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Assigned projects |
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View URLs |
● |
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Assigned Projects |
Self |
Assigned Projects |
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Assigned projects |
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View Locations |
● |
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Assigned Projects |
Self |
Assigned Projects |
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Assigned projects |
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Timesheets |
View Timesheets |
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● |
Assigned Projects |
Self |
Assigned Projects |
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Assigned projects |
Add/Edit/Delete Time |
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● |
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Self |
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Submit timesheets for users |
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Yes, when enabled |
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Approve Timesheets |
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Yes, when enabled |
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Reports |
Generate Reports |
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Assigned Projects |
Self |
Assigned Projects |
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Assigned Projects |
Invoices |
Create Client Invoices |
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View Client Invoices |
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Mark Payment on Client Invoice |
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Create Team Invoices |
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Self |
Self |
Self |
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Self |
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View Team Invoices |
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Self |
Self |
Self |
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Self |
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Mark Payment on Team invoice |
Self |
Self |
Self |
Self |
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Team members – when enabled |
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Schedules |
View Schedules |
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Yes, when enabled |
Add Schedules |
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Yes, when enabled |
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Modify Schedules |
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Yes, when enabled |
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Time Off |
Add Time Off Policies |
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Add Holiday Policies |
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Edit Time Off Balances |
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Approve/Request Time Off Requests |
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Team members – when enabled |
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Job Sites |
Add/Remove Job Sites |
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Edit Job Sites |
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Clients |
Add Clients |
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Remove Clients |
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Edit Clients |
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Integration |
Add integration |
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Remove integration |
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Re-authenticate integration |
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Change Integration Settings |
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Payments |
Manage Payroll |
● |
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View Past Team Payments |
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Change Organization Settings |
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Change Subscription Plan |
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Add/Remove Features |
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Work Breaks |
Create Work Break policies |
● |
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Edit Work Break policies |
● |
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View Work Breaks in Timesheets |
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Self |
Self |
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Team members |
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Work Orders |
Create Work Orders |
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● |
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Add jobs |
● |
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Work Summaries |
Receive Work Summary Emails |
● |
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Assigned Projects |
Self |
Assigned Projects |
Assigned Projects |
Setting Enabled (Limited) – A user role in the organization (including project managers) can only delete the screenshots together with the corresponding timesheet or time block.