One-time payments

One Time Payments in Hubstaff

Hubstaff offers a one time payment feature which is a great option for fixed rate, compensation, partial or bonus payments.

Step 1

To get started, click on Send on the left menu under Payments, and make sure that you are on the right organization by checking the top right corner of the page and you’ll see which organization you are currently managing. Next click on One-Time Amount and fill in the following information and click Create Payment:

  1. Members
  2. Amount (Per Member)
  3. Notes

Step 2

After clicking on Create Payment, a window will pop-up asking you if you want to mark the time as paid. Click on Mark as paid to continue.

IMPORTANT NOTE: Before you proceed, you’ll need to verify if you have a Payroll account connected. When a payroll payment account is connected (Payments -> Payroll -> Manage Payment Account) and the user you’re trying to pay has Automatic Payments enabled, sending a one-time payment will send actual funds instead of marking the amount as paid.


Step 3

Depending on your payroll setup, you will see 2 different screens:

When a payroll account is connected:

After sending the payment, you will see a confirmation of the payment on Payments -> Send:

No payroll payment account connected:


Select the payment method you want to use to export the payment on the new window that pops up. Then click Download.

One-time payment notes will show on the Payments report.
More payment options are available here.
One-time payments are not tied to payroll or hours tracked.
To send payments using a payment gateway requires a Premium subscription.

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