How is Time Tracked and Calculated in Hubstaff?

Time Tracked and Calculated in Hubstaff

Unlike some other time tracking systems, Hubstaff doesn’t just assume that an employee is active for every 10 or 15 minute segment. Instead Hubstaff only credits workers with the actual time that was spent in front of the computer and active.

Let’s go through an example first:

An employee worked from 1:40 PM to 4:40PM (3 hours). However, the Hubstaff report shows 2.75 hours. Why does this discrepancy exist?

Well, to start off with, it’s not really a discrepancy. If you analyze the activities page for that employee you’ll see that there were segments where they did not work all 10 minutes in a segment. As mentioned above, Hubstaff does not simply assume that an employee is working for each 10 minute segment because of the slightest activity. Instead, Hubstaff tracks time down to the minute, and in many cases, minutes, can actually add up to hours.

See the image below:

Now notice that there are a few segments here where 10 minutes were in fact worked, and in the above 40 minute span of time, if all the timeframes would have been 10 minutes, then the whole 40 minutes would have been credited.  But in fact there were periods  where only part of the time was worked – they only worked 30 minutes out of the total 40.

Now consider the below example.

In this example, the employee really did work and was active for 120 minutes of 120 minutes possible.

Here are some related articles to this topic:

How are Hubstaff’s activity levels calculated

How does the inactivity warning work?


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