Setting up Hubstaff for Trello Time Tracking

The Trello integration supports data write back (exporting Hubstaff timesheets to the integration). You can enable this in the Integration settings.

This integration writes the data as comments.

Trello Time Tracking Setup

If you use Trello for project management, you can use Hubstaff to track time to individual cards. Below we will show you how to add Trello to your Hubstaff account.

IMPORTANT: You must connect your account in order to see tasks that are assigned to you. Also, connecting an integration allows for time to be sent back to the third-party software.

Step 1

The first step is to make sure you have selected the correct organization on the top right corner of the page then click on Integrations on the sidebar menu. Next, select the Trello logo from the list of available integrations as shown below.

Step 2

If you are not currently logged into your Trello account you will be given a chance to do so. Click Allow on the Trello authorization screen.

Important: You will need to have a Trello Team (formerly known as an organization) in order to complete the integration. All boards/cards/users on your Trello Team will be available in the integration. Please click here for instructions on how to set up a Trello team if you don’t already have one.

Step 3

After authorization, choose the team you have created in your Trello account that you want to be associated with this integration. All the boards in that organization will be able to be connected with Hubstaff projects. Click Next to continue.

 

Step 4

Once you’ve done that, you’ll be taken back to Hubstaff where you can complete the integration by linking your projects and users.

  1. Sync all – all projects are synced to Hubstaff, and if a project with the same name doesn’t exist, each new project will automatically be created and synced once you click on the Confirm button.
  2. Select from list – allows you to choose which projects to connect to Hubstaff. Check or uncheck project names on the left column. You can also enable the “Sync new projects daily” setting so all new projects are automatically linked to Hubstaff. You can also choose to manually sync projects. Choose either “Select All,” or “Unselect All,” or manually choose each project you wish to link to Hubstaff. Click on “Next” to move to the next step.

Step 5

Next, you’ll need to connect users to your integration. Make sure the “Automatically add new users” option is enabled so that all new users added to Hubstaff are automatically added to your integration. You can also choose to “Select all,” “Unselect all,” or manually choose which users you want working on your integration. Click Finish to end the setup.

Step 6

Each user will be sent a confirmation email with a link to authenticate their account. After authenticating, they will be connected to your integration and will see the tasks assigned.

Click on the user Avatar, then click Integrations.

Select the integration to be connected and click Connect.

The desktop timer will have the tasks on the right side once the Trello project is selected.

 

The Trello integration logs time entries as comments.

Tasks might not sync right away. It can take approximately 5 minutes after linking your team. Also, please keep in mind that each time you add a new project or user to your project management tool, the integration needs be refreshed in Hubstaff for those changes to take effect, then link those accordingly.

Currently, when you add a new project in the project management third-party provider, you need to access the integrations page in Hubstaff  > refresh the projects list > link the new project > assign team members to the Hubstaff project that’s linked to the newly added project.

This integration supports logging time back to the integration as comments. To learn more, click here.

Tasks can be completed outside Hubstaff in the project management tool to have the time synced as well.

Tasks synchronized with integration will remain in Hubstaff as a simple task if the integration is deleted.

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