Project-level budgets

The Project Budgets feature allows you to track the profitability of projects and much more:

  • Know when a project is over-budget or on pace to go over-budget
  • See cost per project and per user within a project in a detailed real-time report
  • Track profitability of clients and restrict time/cost on their combined projects
  • Ensure that your company is working the full amount of time for each of your clients on a monthly basis
  • Receive notifications when a project is nearing its budget
  • Allocate a budget (in hours or cost) to a project, and Hubstaff will notify you as the selected milestone is crossed.

Step 1

Select Projects from the main navigation menu.

 

Step 2

Under the Budgets column, next to the relevant project name, click the pencil icon to add/edit the project budget.

 

Step 3

The Edit project budget dialog will appear where you can edit the following details:

  1. Type – can be based on:
    1. Total cost
    2. Total hours
  2. Based on – where the budget is based on:
    1. Pay Rate – the rate you pay your team member/s.
    2. Bill Rate – the rate you bill for the time tracked by your team.
  3. Cost – can be in amounts or hours depending on the Type.
  4. Notify at – a specific percentage of the budget where you’ll be notified through email.
  5. Resets – can be set to Monthly, or Never.
  6. Include Non-Billable time – control whether the non-billable time is included on the budget.


Hit Save to add the budget.

Step 4

Once your project’s budget is set, the current progress and budget total will be viewable from the project’s details page.

hubstaff project budgets

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