In Hubstaff, owners and managers may allow or disallow team members from being able to add or edit time, we call this permission setting Modify Time. This is particularly useful when managing team timesheets and ensuring that the data is accurate.
When the Modify Time setting is enabled for:
- User roles, they will be able to add or edit their own time.
- Owner and Manager roles, they are able to not only add or edit their own time, but also the time of other members in the account.
- Project managers, they can modify time for members that tracked time to the project(s) they are a manager of.
- Team Leads, they can modify time tracked by the members of their team(s).
If you are an owner or organization manager, you can delete activity for workers on your team by enabling Modify time settings for yourself.
When the manual time approval feature is enabled in your organization, your time additions/edits need to be approved before they appear, or are included in your timesheets.
To enable the Modify Time setting, follow the instructions below:
Step 1
Click on Settings > Activity & tracking.
Step 2
Select the Timesheets tab, then click the Modify time option.
If you want to enable each team member with the ability to modify time, then you can set the default to “Yes” to enable this setting for everyone in the organization.
Similarly, if you do not want to allow anyone to add or edit time manually, you can set the default to ‘No’.
Optional:
If you want to enable the Modify time setting for specific members only, you can set the default to disable and enable the setting for certain members such as Managers and Owners.
In this case, users will need to contact members enabled to Modify time to request manually adding or editing time entries.
If needed, you can toggle the Require approval when time is added switch to enable manual timesheet approvals.
You may be interested in forcing your members to add a reason for such modifications of their tracked time. You may locate the relevant setting here: Settings > Activity & tracking > Timesheets > Require reason. If needed, this can be required from specific members of your organization and allow others to modify their time without it.
