How to import members

Now you can import team members to Hubstaff via .CSV, .XLS, or .XLSX making it easier to bulk upload your member list into your Hubstaff organization. To do this, follow these steps:

Step 1

First, navigate to People > Members.

menu people members

Step 2

On the projects page, click on the Import members button.

import members button

Step 3

On the dialog box, click on Download the template here to see the specific format prior to uploading your CSV file.
import members download template

Step 4

Open the CSV file. The file will include these rows and columns:

  1. Member name
  2. Email
  3. Role
  4. Teams
  5. Projects
  6. Require timesheet approval
  7. Hourly Pay rate
  8. Pay period
Name Email Role Teams Projects Require timesheet approval Hourly Pay rate Pay period
FirstName LastName – Remove or change test@email.com Manager (User or Manager) Team1,Team2 (This will assign existing teams, but not create new teams) Project1,Project2 (This will assign existing projects, but not create new projects) No (Yes or No) 10 Weekly (None, Weekly, Twice per month, Bi-weekly, Monthly)
FirstName2 LastName2 – Remove or change email@example.com User (User or Manager) Team1 (This will assign existing team, but not create new team) Project3 (This will assign existing project, but not create new project) Yes (Yes or No) 20 Monthly (None, Weekly, Twice per month, Bi-weekly, Monthly)

Replace the data with your member’s details and settings then save the CSV file.

Step 5

After editing the file, go back to the Import members dialog, then click on Browse files, or drag the CSV you just saved to the dialog box.
import members browse files

Step 6

After successfully uploading the CSV file, click Import.

import members import button

Step 7

Finally, you’ll receive a notification that the file is being processed and you will get an email when ready.

import project notice

This process usually takes a minute, but may increase depending on the number of members you’re attempting to import.

Below is a sample email upon completion of the import.

import members confirmation email

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