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Account Provisioning

at Hubstaff, Members, People

Account provisioning lets you create accounts for new team members directly from the Members page. It also allows organizations to add team member roles, pay rates, projects and even generate passwords for new accounts (as opposed to the standard invitation process.

This makes it easier for larger companies to add team members to the platform.

Account provisioning is only available for customers on our Enterprise plan.

Table of contents

  • Adding a single user
  • Adding users in bulk

Adding a single user

Step 1

Navigate to People > Members.

menu people members

Step 2

Click on the Add members button.

add members

Step 3

On the Add members dialog, click the Create accounts tab, then fill in the following information:

  1. First and Last Name
  2. Email
  3. Pay rate
  4. Role
  5. Projects
  6. Password (automatically generate, or create password)

When finished, click the Create account button.

Screenshot 2024 06 19 131315 2

Step 4

A dialog box will appear. Click on Copy password to save a copy of your new member’s password, click on +Another account to add another user, or click Done.

new password has been created

Step 5

Once you’re finished, you’ll see the new member added on the Members list.

account provisioning sample


Adding users in bulk

Step 1

Navigate to People > Members.

menu people members

Step 2

Click Import members.

import members button

Step 3

Click on the Create accounts tab, then download the template.

import members create account download template

 

Step 4

Replace the dummy row field data with your custom user data, then save the CSV file.

Name Email Role Teams Projects Require timesheet approval Hourly Pay rate Pay period Password Required password change OS_username
FirstName LastName – Remove or change test@email.com Manager (User or Manager) Team1,Team2 (This will assign existing teams, but not create new teams) Project1,Project2 (This will assign existing projects, but not create new projects) No (Yes or No) 10 Weekly (None, Weekly, Twice per month, Bi-weekly, Monthly) Password1 Yes (Yes or No) Username
FirstName2 LastName2 – Remove or change email@example.com User (User or Manager) Team1 (This will assign existing team, but not create new team) Project3 (This will assign existing project, but not create new project) Yes (Yes or No) 20 Monthly (None, Weekly, Twice per month, Bi-weekly, Monthly) Password2 Yes (Yes or No) Username

Below is a sample new user:

Name Email Role Teams Projects Require timesheet approval Hourly Pay rate Pay period Password Required password change OS_username
Sebastian Bruges sebastian@hubstaff.com User Admin 55 Twin Lane Yes 10 Weekly Abcd1234! No Sebastian

 

The OS_username property is required for organizations using the Silent app feature. The value needs to be the same as each user’s operating system name.

The os_username should not contain the domain.For example, if you open the command line on Windows, you will see

C:UsersMyUser

and the value that you need to use is MyUser.

Here is a real-world example: if the operating username is “marto,” the command line should read:

C:Usersmarto>

command prompt

Step 5

When ready, upload the file by either clicking Browse files, or dragging the finished CSV file on the import dialog, then click the Import button.

import members create account browse files

Step 6

You’ll see a notification on the top right of the screen letting you know that you will receive an email when the import has completed.

notice your file is being processed

Step 7

Finally, you’ll receive an email notification letting you know the import has succeeded, or if there are any issues with the import.

import members email notification

Step 8

Now, you can see the new user/s added on the Members page.

new import user members page

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Related Posts:

  • How to configure System for Cross-domain Identity Management…
  • Hubstaff Silent App Setup
  • Hubstaff Members and Invites Overview
  • How to bulk invite members to Hubstaff (Using Import)
  • Enterprise Software Deployment
  • Hubstaff Add-ons
account provisioning add bulk invite member members provisioning team user users
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