9 minutes
Bitwage Hubstaff Payroll Setup
Connect Bitwage to Hubstaff to pay your members automatically by credit card, debit card, or bank account, based on their tracked time or a fixed pay rate.
Fees and conversion rates: 3.5% + $0.30 for credit card transactions, 0.5% + $0.50 for ACH debits, 0% for ACH credits, and fees starting at 1% for currency conversions.
Check out Bitwage’s blog post for more details on how payments are handled in Bitwage and the countries and currencies that they currently support.
The Bitwage payroll setup has several steps that you’ll need to complete. Your members who are receiving payments will also need Bitwage accounts (free for them to join). You’ll see how to invite them below.
Setting up Bitwage for Your Organization
Step 1
Go to bitwage.com and click Sign Up.
Step 2
Select Business as your account type.
Step 3
Create your account and fill in all admin and business information.
Account creation
Add your business information
Add the admin details.
Step 4
Upload a government ID, a selfie, and proof of address to verify your identity.
Bitwage typically reviews and approves new Business accounts within 24 to 48 hours. You’ll get an email once your account is approved.
Invite your team members to Bitwage
You can invite team members from Hubstaff or directly from the Recipients section inside your Bitwage Business account.
Step 5
Go to the Recipients section of your Bitwage dashboard.
Step 6
Click + Invite New.
Step 7
Enter each team member’s email address and select their recipient type: Employee, Contractor, or Admin.
Members who don’t already have a Bitwage account will get an invitation email to create one. Members with an existing account are added automatically and notified by email.
Connect your Bitwage account to Hubstaff
Once you’ve set up your employer account and invited your members, you’ll need to connect your Bitwage account to your Hubstaff payroll.
Step 8
Go to Financials > Manage payroll > Payment Workflow > Hubstaff Payment Providers
Step 9
Navigate to the Bitwage integration and click the + sign.
Step 10
Connect your Bitwage Business Account.
Step 11
Authorize the connection to Bitwage.
Step 12
Set a default funding method.
For frequently asked questions regarding our payroll feature, please refer here.
Bitwage restricts payments to 70 members per transaction.
Although Bitwage does seem to be able to handle bank deposits into members’ accounts in different currencies, there is actually a limitation built into their API that requires the funds sent by the employer to be sent in USD. Because it’s built into their API, there isn’t anything we can do on our end to get around that. To use Bitwage for payroll, you would need to change your organization’s currency to USD. Bitwage will convert that to another currency when depositing the amount into the member’s bank account, but the employer account needs to be funded with USD.