Podio Time Tracking Integration

Podio Time Tracking Setup

If you use Podio for project management, tracking time is possible with Hubstaff. To enable this, you have to set it up in your Hubstaff account.

Only the user with an Owner/Organization manager role on Podio can set up an integration.
You must connect your account in order to see tasks that are assigned to you.

Time tracked from the Hubstaff application will sync back to the Podio task as a comment.

Here are the steps to set up your Podio Integration:

Step 1

First, make sure you have selected the correct organization on the top right corner of the page, then click on Integrations on the sidebar menu. Next, select the Podio logo from the list of available integrations.

Step 2

If you are not currently logged into your Podio account you will be taken to the Podio login page to authorize Hubstaff to connect.

Step 3

Select the Podio organization you would like to link to Hubstaff then hit Save.

Step 4

Next, you’ll be taken to sync your Podio projects. You can choose to sync all existing projects, or manually choose from a list of projects you wish to connect.


Step 5

Next, you’ll be asked to connect users to your integration. You can select/unselect all users, choose individual users, and/or automatically add new users to this integration in the future. Click Finish to complete the integration set-up.


Step 6

Each individual team member will be sent a confirmation email with a link to connect their Podio account.

After clicking the link, you’ll be taken back to Hubstaff to authorize the integration. Click the Connect button to continue.

You’ll be taken to the Podio page to login to your Podio account. After logging in, the set-up is complete.

Step 7

Your integration will sync in the next 30 minutes or so. Once it has synced, any of your linked users will be able to see their assigned Podio tasks in the Hubstaff app and be able to track time to them.

Select the project name from the project list located on the left side of the app, then click the Play button next to the task name on the right-hand side. Podio supports task completion, and you can press the Complete button to mark the task as completed.


After tracking time to a task, and depending on your integration time logging settings, you’ll see the time written back as a comment on the Podio task page:



Tasks might not sync right away in which it can take approximately 15 minutes after linking your team for tasks to be reflected. Also, please keep in mind that each time you add a new project or user to your project management tool, the integration needs be refreshed in Hubstaff for those changes to take effect, then link those accordingly.

Currently, when you add a new project in the project management third-party provider, you need to access the integrations page in Hubstaff > refresh the projects list > link the new project > assign team members to the Hubstaff project that’s linked to the newly added project.

This integration supports logging time back to the integration as comments. To learn more, click here.

Tasks can be completed outside of Hubstaff in the project management tool to have the time synced as well.

Tasks synchronized with an integration will remain in Hubstaff as a simple task if the integration is deleted.

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