Adding Notes in Hubstaff

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Work Notes in Hubstaff

It is possible to add notes to timesheets when tracking time with Hubstaff. Workers can create a note from the time tracker itself, or manually via various sections of the web app.

Notes can be used to indicate what tasks were being completed during a shift, or for any other custom purpose unique to your organization.

Table of Contents

Adding Notes in the Hubstaff App

Step 1

Once you have started tracking time to a project, click Add note.

Step 2

Enter your desired note.

adding notes in hubstaff

Step 3

Click Add note and your note will be added to the current 10-minute block of time.

Adding Notes to tasks in the Hubstaff App

Once you have started tracking time to a task, click Add Note and input the desired details.


Please note it is not possible to add a note from the desktop app unless you are tracking time.

Adding Notes in Your Activity Page

Step 1

Navigate to the Activity > Screenshots section. Click the pencil icon at the bottom of the segment of time you wish to add the work note for.


Step 2

Enter your note into the modal box that appears and click Save.

Notes can only be added by the users themselves, so this feature is not intended to be used as a discussion dialogue between managers and their team.

This feature gives workers the option to add a description to their screenshot, and give more detail surrounding each 10-minute segment of time.

A user can add multiple notes for each segment of time, Hubstaff does not limit the amount of notes that can be added.

After a note has been added, clicking on the pencil icon will display a dialogue box, containing the note. Users can edit their notes from this screen if need be.

At the top of the Activities screen, you will also see a button labelled All notes.

When this button is clicked, it will launch a pop up screen that contains all notes for the selected user for the nominated day.

Notes in the Reports

Step 1

Click Reports on the left sidebar.

Step 2

Select the Time & Activities tab. Work notes will be displayed in the Notes column, as shown below.

Notes in the Timesheets


Click Timesheets on the left sidebar.


Under Timesheets, choose either the Daily or Calendar tab. The notes you’ve added will be located in the time entry that it’s associated with.

Notes for time that is added manually will also be displayed here. For more information please see our guide here.

In the Calendar view, click on the relevant time block to display the note.

Daily View

Calendar View

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