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Hubstaff Roles and Permissions Guide (List view)

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What can an organization owner do?

  • Create an Organization
  • Edit Organization
  • Archive Organization
  • Restore Organization
  • Delete Organization
  • Billing
  • View Me Dashboard
  • View Team Dashboard
  • View Organization Members
  • Invite Users
  • View and Manage Invites
  • Change User Roles
  • Manage Teams
  • Manage Assigned Projects
  • Manage Pay Periods
  • Manage Pay/Bill Rates
  • Enable Timesheet Approvals
  • Set Daily/Weekly Limits
  • Enable/Disable Time Tracking
  • Remove Users
  • Create Teams
  • Modify Team members
  • Add/Remove Team Leads
  • Modify Team projects
  • Create Projects
  • View Projects
  • Edit Projects
  • Archive Projects
  • Delete Projects
  • Add Project Members
  • Promote/Demote Users In Projects
  • Remove Members In Project
  • View Project Members
  • View Project Budget
  • Manage Project Budget
  • Leave Project
  • Transfer Projects (Same Account)
  • Add/Edit/Remove Tasks
  • Mark Tasks as Complete
  • View Screenshots
  • Delete Screenshots
  • Modify (Move/Reassign/Delete) Screenshots
  • View Apps
  • View URLs
  • View Locations
  • View Timesheets
  • Add/Edit/Delete Time
  • Submit timesheets for users
  • Approve Timesheets
  • Generate Reports
  • Create Client Invoices
  • View Client Invoices
  • Mark Payment on Client Invoice
  • Send Client Invoices
  • Create Team Invoices
  • View Team Invoices
  • Mark Payment on Team invoice
  • View Schedules
  • Add Schedules
  • Modify Schedules
  • Add Time Off Policies
  • Add Holiday Policies
  • Edit Time Off Balances
  • Approve/Request Time Off Requests
  • Add/Remove Job Sites
  • Edit Job Sites
  • Add Clients
  • Remove Clients
  • Edit Clients
  • Add integration
  • Remove integration
  • Re-authenticate integration
  • Change Integration Settings
  • Manage Payroll
  • View Past Team Payments
  • Change Organization Settings
  • Change Subscription Plan
  • Add/Remove Features
  • Create Work Break policies
  • Edit Work Break policies
  • View Work Breaks in Timesheets
  • Create Work Orders
  • Add jobs
  • Receive Work Summary Emails

What can’t an organization owner do?

  • Leave Organization

What can an organization manager do?

  • Create an Organization
  • Leave Organization
  • View Me Dashboard
  • View Team Dashboard
  • View Organization Members
  • Invite Users
  • View and Manage Invites
  • Change User Roles
  • Manage Teams
  • Manage Assigned Projects
  • Set Daily/Weekly Limits
  • Enable/Disable Time Tracking
  • Remove Users
  • Create Teams
  • Modify Team members
  • Add/Remove Team Leads
  • Modify Team projects
  • Create Projects
  • View Projects
  • Edit Projects
  • Archive Projects
  • Delete Projects
  • Add Project Members
  • Promote/Demote Users In Projects
  • Remove Members In Project
  • View Project Members
  • View Project Budget
  • Manage Project Budget
  • Leave Project
  • Add/Edit/Remove Tasks
  • Mark Tasks as Complete
  • View Apps
  • View URLs
  • View Locations
  • View Timesheets
  • Add/Edit/Delete Time
  • Submit timesheets for users
  • Approve Timesheets
  • Generate Reports
  • Create Team Invoices
  • View Team Invoices
  • Mark Payment on Team invoice
  • View Schedules
  • Add Schedules
  • Modify Schedules
  • Add Time Off Policies
  • Add Holiday Policies
  • Edit Time Off Balances
  • Approve/Request Time Off Requests
  • Add/Remove Job Sites
  • Edit Job Sites
  • Add Clients
  • Remove Clients
  • Edit Clients
  • Add integration
  • Remove integration
  • Re-authenticate integration
  • Change Integration Settings
  • Change Organization Settings
  • Add/Remove Features
  • Create Work Break policies
  • Edit Work Break policies
  • View Work Breaks in Timesheets
  • Create Work Orders
  • Add jobs
  • Receive Work Summary Emails
  • Manage Pay/Bill Rates (Setting enabled)
  • View Screenshots (Setting enabled)
  • Delete Screenshots (Setting enabled)
  • Modify (Move/Reassign/Delete) Screenshots (Setting enabled)
  • Create Client Invoices (Setting enabled)
  • View Client Invoices (Setting enabled)
  • Send Client Invoices (Setting enabled)
  • View Past Team Payments (Setting enabled)

What can’t an organization manager do?

  • Edit Organization
  • Archive Organization
  • Restore Organization
  • Delete Organization *
  • Billing
  • Manage Pay Periods
  • Enable Timesheet Approvals
  • Transfer Projects (Same Account)
  • Mark Payment on Client Invoice
  • Manage Payroll
  • Change Subscription Plan

What can a project manager do?

  • Create an Organization
  • Leave Organization
  • View Me Dashboard
  • View Projects
  • Edit Projects
  • Add Project Members
  • Promote/Demote Users In Projects
  • Remove Members In Project
  • View Project Members
  • View Project Budget
  • Manage Project Budget
  • Leave Project
  • Add/Edit/Delete Time
  • View Schedules
  • Delete Screenshots (Setting enabled)
  • Modify (Move/Reassign/Delete) Screenshots (Setting enabled)
  • View Team Dashboard (on assigned projects)
  • Change User Roles (on assigned projects)
  • Add/Edit/Remove Tasks (on assigned projects)
  • Mark Tasks as Complete (on assigned projects)
  • View Screenshots (on assigned projects)
  • View Apps (on assigned projects)
  • View URLs (on assigned projects)
  • View Locations (on assigned projects)
  • View Timesheets (on assigned projects)
  • Generate Reports (on assigned projects)
  • Receive Work Summary Emails (on assigned projects)

What can’t project managers do?

  • Edit Organization
  • Archive Organization
  • Restore Organization
  • Delete Organization *
  • Billing
  • View Organization Members
  • Invite Users
  • View and Manage Invites
  • Manage Teams
  • Manage Assigned Projects
  • Manage Pay Periods
  • Manage Pay/Bill Rates
  • Enable Timesheet Approvals
  • Set Daily/Weekly Limits
  • Enable/Disable Time Tracking
  • Create Teams
  • Modify Team members
  • Add/Remove Team Leads
  • Modify Team projects
  • Create Projects
  • Archive Projects
  • Delete Projects
  • Transfer Projects (Same Account)
  • Submit timesheets for users
  • Approve Timesheets
  • Create Client Invoices
  • View Client Invoices
  • Mark Payment on Client Invoice
  • Send Client Invoices
  • Add Schedules
  • Modify Schedules
  • Add Time Off Policies
  • Add Holiday Policies
  • Edit Time Off Balances
  • Approve/Request Time Off Requests
  • Add/Remove Job Sites
  • Edit Job Sites
  • Add Clients
  • Remove Clients
  • Edit Clients
  • Add integration
  • Remove integration
  • Re-authenticate integration
  • Change Integration Settings
  • Manage Payroll
  • View Past Team Payments
  • Change Organization Settings
  • Change Subscription Plan
  • Add/Remove Features
  • Create Work Break policies
  • Edit Work Break policies
  • Create Work Orders
  • Add jobs

What can users do?

  • Create an Organization
  • Leave Organization
  • View Me Dashboard
  • Remove Users
  • Leave Project
  • View Screenshots
  • View Apps
  • View URLs
  • View Locations
  • View Timesheets
  • Add/Edit/Delete Time
  • Generate Reports
  • Create Team Invoices
  • View Team Invoices
  • Mark Payment on Team invoice
  • View Schedules
  • View Work Breaks in Timesheets
  • Receive Work Summary Emails
  • Add/Edit/Remove Tasks (on assigned projects)
  • Mark Tasks as Complete (on assigned projects)
  • Delete Screenshots (Setting enabled)
  • Modify (Move/Reassign/Delete) Screenshots (Setting enabled)

What can’t users do?

  • Edit Organization
  • Archive Organization
  • Restore Organization
  • Delete Organization *
  • Billing
  • View Team Dashboard
  • View Organization Members
  • Invite Users
  • View and Manage Invites
  • Change User Roles
  • Manage Teams
  • Manage Assigned Projects
  • Manage Pay Periods
  • Manage Pay/Bill Rates
  • Enable Timesheet Approvals
  • Set Daily/Weekly Limits
  • Enable/Disable Time Tracking
  • Create Teams
  • Modify Team members
  • Add/Remove Team Leads
  • Modify Team projects
  • Create Projects
  • View Projects
  • Edit Projects
  • Archive Projects
  • Delete Projects
  • Add Project Members
  • Promote/Demote Users In Projects
  • Remove Members In Project
  • View Project Members
  • View Project Budget
  • Manage Project Budget
  • Transfer Projects (Same Account)
  • Submit timesheets for users
  • Approve Timesheets
  • Create Client Invoices
  • View Client Invoices
  • Mark Payment on Client Invoice
  • Send Client Invoices
  • Add Schedules
  • Modify Schedules
  • Add Time Off Policies
  • Add Holiday Policies
  • Edit Time Off Balances
  • Approve/Request Time Off Requests
  • Add/Remove Job Sites
  • Edit Job Sites
  • Add Clients
  • Remove Clients
  • Edit Clients
  • Add integration
  • Remove integration
  • Re-authenticate integration
  • Change Integration Settings
  • Manage Payroll
  • View Past Team Payments
  • Change Organization Settings
  • Change Subscription Plan
  • Add/Remove Features
  • Create Work Break policies
  • Edit Work Break policies
  • Create Work Orders
  • Add jobs

What can project viewers do?

  • Create an Organization
  • Leave Organization
  • View Projects (on assigned projects)
  • View Project Members (on assigned projects)
  • View Screenshots (on assigned projects)
  • View Apps (on assigned projects)
  • View URLs (on assigned projects)
  • View Locations (on assigned projects)
  • View Timesheets (on assigned projects)
  • Generate Reports (on assigned projects)
  • Receive Work Summary Emails (on assigned projects)

What can’t project viewers do?

  • Edit Organization
  • Archive Organization
  • Restore Organization
  • Delete Organization *
  • Billing
  • View Me Dashboard
  • View Team Dashboard
  • View Organization Members
  • Invite Users
  • View and Manage Invites
  • Change User Roles
  • Manage Teams
  • Manage Assigned Projects
  • Manage Pay Periods
  • Manage Pay/Bill Rates
  • Enable Timesheet Approvals
  • Set Daily/Weekly Limits
  • Enable/Disable Time Tracking
  • Remove Users
  • Create Teams
  • Modify Team members
  • Add/Remove Team Leads
  • Modify Team projects
  • Create Projects
  • Edit Projects
  • Archive Projects
  • Delete Projects
  • Add Project Members
  • Promote/Demote Users In Projects
  • Remove Members In Project
  • View Project Budget
  • Manage Project Budget
  • Leave Project
  • Transfer Projects (Same Account)
  • Add/Edit/Remove Tasks
  • Mark Tasks as Complete
  • Delete Screenshots
  • Modify (Move/Reassign/Delete) Screenshots
  • Add/Edit/Delete Time
  • Submit timesheets for users
  • Approve Timesheets
  • Create Client Invoices
  • View Client Invoices
  • Mark Payment on Client Invoice
  • Send Client Invoices
  • Create Team Invoices
  • View Team Invoices
  • Mark Payment on Team invoice
  • View Schedules
  • Add Schedules
  • Modify Schedules
  • Add Time Off Policies
  • Add Holiday Policies
  • Edit Time Off Balances
  • Approve/Request Time Off Requests
  • Add/Remove Job Sites
  • Edit Job Sites
  • Add Clients
  • Remove Clients
  • Edit Clients
  • Add integration
  • Remove integration
  • Re-authenticate integration
  • Change Integration Settings
  • Manage Payroll
  • View Past Team Payments
  • Change Organization Settings
  • Change Subscription Plan
  • Add/Remove Features
  • Create Work Break policies
  • Edit Work Break policies
  • View Work Breaks in Timesheets
  • Create Work Orders
  • Add jobs

What can team leads do?

  • Invite Users
  • Add/Edit/Delete Time
  • Remove Users (Self)
  • Create Team Invoices (Self)
  • View Team Invoices (Self)
  • Mark Payment on Team invoice (Team members – when enabled)
  • Approve/Request Time Off Requests (Team members – when enabled)
  • View Work Breaks in Timesheets (Team members – when enabled)
  • View Team Dashboard (on assigned projects)
  • Change User Roles (on assigned projects)
  • Manage Teams (on assigned projects)
  • Manage Assigned Projects (on assigned projects)
  • Modify Team members (on assigned projects)
  • Add/Remove Team Leads (on assigned projects)
  • Modify Team projects (on assigned projects)
  • View Projects (on assigned projects)
  • Edit Projects (on assigned projects)
  • View Project Members (on assigned projects)
  • View Project Budget (on assigned projects)
  • Manage Project Budget (on assigned projects)
  • Leave Project (on assigned projects)
  • Add/Edit/Remove Tasks (on assigned projects)
  • Mark Tasks as Complete (on assigned projects)
  • View Screenshots (on assigned projects)
  • Delete Screenshots (on assigned projects)
  • Modify (Move/Reassign/Delete) Screenshots (on assigned projects)
  • View Apps (on assigned projects)
  • View URLs (on assigned projects)
  • View Locations (on assigned projects)
  • View Timesheets (on assigned projects)
  • Generate Reports (on assigned projects)
  • Receive Work Summary Emails (on assigned projects)

What can’t team leads do?

  • Create an Organization
  • Edit Organization
  • Archive Organization
  • Restore Organization
  • Leave Organization
  • Delete Organization *
  • Billing
  • View Me Dashboard
  • View Organization Members
  • View and Manage Invites
  • Manage Pay Periods
  • Manage Pay/Bill Rates
  • Enable Timesheet Approvals
  • Set Daily/Weekly Limits
  • Enable/Disable Time Tracking
  • Create Teams
  • Archive Projects
  • Delete Projects
  • Transfer Projects (Same Account)
  • Create Client Invoices
  • View Client Invoices
  • Mark Payment on Client Invoice
  • Send Client Invoices
  • Add Time Off Policies
  • Add Holiday Policies
  • Edit Time Off Balances
  • Add/Remove Job Sites
  • Edit Job Sites
  • Add Clients
  • Remove Clients
  • Edit Clients
  • Add integration
  • Remove integration
  • Re-authenticate integration
  • Change Integration Settings
  • Manage Payroll
  • View Past Team Payments
  • Change Organization Settings
  • Change Subscription Plan
  • Add/Remove Features
  • Create Work Break policies
  • Edit Work Break policies
  • Create Work Orders
  • Add jobs
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