Hubstaff’s data retention policy differs between free and paid plans. The ranges listed below are equivalent to the full period of historic data (rather than a rolling amount). In other words, a user’s screenshots from the month of June will be available until the end of July on the free plans (1 full month of data).
The benefit of this is that it allows you to view complete periods of time (e.g. a month from the start to the end) rather than periods that change each day. In a rolling monthly period, on July 10th you would only have access to data back to June 10th.
Hubstaff Data Retention Add-on
You can also extend the retention duration for specific data types by purchasing the Hubstaff Data retention add-on.
Below is the retention table comparing free plans, paid plans, and the Data retention add-on.
| Feature | Free Plan | Paid Plans | with Add-on |
|---|---|---|---|
| Detailed activity Daily vs Detailed Activity |
1 month | 6 months | 6 months |
| Daily activity Daily vs Detailed Activity |
3 years | 3 years | 6 years |
| Notes | 3 years | 3 years | 6 years |
| Time logs | 3 years | 3 years | 6 years |
| Screenshots | 1 month | 6 months | 6 months |
| App activities | 1 month | 1 month | 1 month |
| URL activities | 1 month | 1 month | 1 month |
| User limits | 3 years | 6 years | |
| Locations | 1 month | 1 month | |
| Past Payments | 3 years | 6 years | |
| Invoices | 3 years | 6 years | |
| Achievements | 3 years | 6 years | |
| Timesheet approvals | 3 years | 6 years | |
| Time off | 3 years | 6 years | |
| Holidays | 3 years | 6 years | |
| Job site visits | 1 month | 1 month | |
| Budget history | 3 years | 6 years | |
| Attendance shifts | 3 years | 6 years | |
| Expenses | 3 years | 6 years | |
| Work breaks | 3 years | 6 years | |
| Expenses | 3 years | 6 years |
For data categories marked as 1 month, the data is retained up to the first date of the previous month.
