Setting up Hubstaff for Asana Time Tracking

Asana Time Tracking Setup

Asana time tracking is now possible with Hubstaff. To enable this, you need to set up the integration in your account. Here’s how you to do that:

IMPORTANT: You must connect your account in order to see tasks that are assigned to you.

Step 1

Click on “Integrations” in the left sidebar and search for Asana.

Step 2

To integrate Hubstaff with your Asana account, you’ll need to grant access through oAuth. You will be asked if you want to allow this in a window like the one below:

Step 3

Link projects and users. You should see a message that says the integration was successfully created. Next, you’ll need to link your projects and users in the final step. See how to link your Hubstaff projects and users and finish the integration setup.

Linking users is just like liking your projects. Just like with projects, users can only be linked one time per integration. You will link your projects and users on the same place, and when you have done that everything will be saved automatically.

Step 4

Look for the tasks. You should see all of your tasks in the task pane, and you should notice the new look of the Hubstaff desktop app. You should be able to see all of your assigned Asana tasks or subtasks in the window to the right of the project list.

This is how tasks should look like on the desktop app:

You will see the Asana tasks if you click on the project that you have mapped in the previous step. You are still able to track time directly on Hubstaff projects without selecting Asana tasks, but you are able to directly track them against Asana tasks.

Our Asana integration allows you to have one single task nested in multiple projects at the same time, and have it show up on the assignees desktop app.

Tasks might not sync right away. It can take approximately 5 minutes after linking your team. Also, please keep in mind that each time you add a new project or user to your project management tool, the integration needs be refreshed in Hubstaff for those changes to take effect, then link those accordingly.

Currently, when you add a new project in the project management third-party provider, you need to access the integrations page in Hubstaff > refresh the projects list > link the new project > assign team members to the Hubstaff project that’s linked to the newly added project.

Asana subtasks are supported. Subtasks show up as regular tasks in the desktop app. And they must still be assigned to the user for them to show up (e.g. it won’t show up on the desktop app if only the parent task is assigned, which matches the Asana web site behavior).

Tasks can be completed outside of Hubstaff in the project management tool to have the time synced as well.

Tasks synchronized with an integration will remain in Hubstaff as a simple task if the integration is deleted.

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