Hubstaff integrates seamlessly with BambooHR so you can sync approved leave, time off policies, balances, and member records directly into Hubstaff. This makes it easier for you to keep your team’s records accurate without manual data entry.

With the BambooHR integration, you can:

• View BambooHR time off policies alongside Hubstaff policies
• See employee balances updated from BambooHR
• See approved time off requests in your calendar

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Setting up the integration

Step 1

Make sure you have the correct Organization selected, then go  Settings > Integrations. Search for BambooHR and click Connect next to the BambooHR logo.

Step 2

Enter your BambooHR subdomain and click Connect BambooHR.

Step 3

Hubstaff redirects you to BambooHR to authorize the connection, sign in to BambooHR and approve the access request.

Once authorized, Hubstaff returns you to the setup wizard to continue to sync the members.

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Sync members

Hubstaff auto-fetches your BambooHR employee list. You can sync all the employees at once or select manually from a list.

Select from list will show two columns: BambooHR employees on the left, and existing Hubstaff members on the right by auto-matching employees to Hubstaff members by email address.

Review and confirm each matched pair. You can import unmatched employees as new Hubstaff members or leave them unselected

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Configure policies

Step 1

Start by setting the number of working hours in a standard day for your Organization (for example, 8). Hubstaff uses this to convert BambooHR time-off from days to hours for scheduling and reporting purposes.

Step 2

Hubstaff will show the time off policies found in your BambooHR account (vacation, sick leave, comp time, bereavement, etc.) and match them to Hubstaff policies by name (case-insensitive).

If a match is found, BambooHR data is linked to that existing policy. If no match is found, Hubstaff creates a new policy automatically.

Step 3

Click Finish to complete the setup.

Additional notes

Sync behavior

• The Hubstaff BambooHR integration only syncs information from BambooHR to Hubstaff, not the other way around.
• Changes to BambooHR employee data, time off policies, approved time off requests, and balances can take up to 15 minutes to sync with Hubstaff.

Managed sync data

• Synced policies, balances, and time off requests cannot be edited in Hubstaff. Make any changes directly in BambooHR.
• Deactivating an employee in BambooHR does not currently archive or remove them from Hubstaff. You must also remove the member from Hubstaff separately.

Holidays

• BambooHR holidays are not synced with Hubstaff. Set these up separately under Hubstaff’s Holidays settings. See our guide on How to add a Holiday policy.