Mavenlink Integration Setup

If you use Mavenlink for project management, you can use Hubstaff to track time to Mavenlink projects and individual tasks. You’ll have no problem importing all of your team’s tasks by following the steps below.

First you must connect your account in order to see tasks that are assigned to you. Also, connecting an integration allows for time to be sent back to the third-party software.
Only organization owners and managers are able to connect integrations.

If you choose to write back time into Mavenlink tasks, the time tracked will appear on the Mavenlink log as shown here:

Time tracked to Mavenlink tasks will appear on the Log section of the task.


Step 1

To get started, make sure you have selected the correct organization on the top right corner of the page.

Click on “Integrations” on the sidebar menu, and from the available integrations, look for Mavenlink on the list of available integrations and click on it as highlighted in the following image:

Step 2

If you aren’t logged into your Mavenlink account already, you’ll be asked to sign in. Log in and you’ll see the prompt to authorize or deny the integration. Click the Authorize button to continue:

After you’ve authorized Hubstaff to connect to Mavenlink, you’ll be taken back to Hubstaff website, and the integration setup would’ve been initiated.


Step 3

Click either the Sync all button if you want to sync all Mavenlink projects, or Select from list to manually select which projects you’d like to connect to Hubstaff.

Sync all – Once you click the Confirm button, connected projects with the same name will be automatically created.

Select from list – place a checkmark on the projects you wish to sync to Hubstaff. Once you click the “Next” button, connected projects with the same name will be automatically created.


Step 4

After adding projects, you’ll be asked to choose which users you’d like to work on your Mavenlink integration. You can choose to automatically add new users, or select users manually (you can add more users in the future). Click Finish to complete the setup.

Each user will receive a confirmation link on their registered email address. They’ll need to click on the “Connect my Mavenlink account” button to continue.

Next, they’ll be taken to authorize the integration. Click Connect to continue. If you aren’t already logged into Mavenlink, you’ll be taken to the Mavenlink login page. Enter your login details, then once logged in the connection will be completed.


Step 5

Once connected, the Mavenlink integration will be connected successfully, and the users will start to see their assigned Mavenlink tasks in their Hubstaff app and be able to track time to them.

After tracking time, and depending on your Mavenlink integration’s time logging settings, the time will be written back as a time entry on the Log section of the task page.


Tasks might not sync right away. It can take approximately 5 minutes after linking your team. Also, please keep in mind that each time you add a new project or user to your project management tool, the integration needs be refreshed in Hubstaff for those changes to take effect, then link those accordingly.

Currently, when you add a new project in the project management third-party provider, you need to access the integrations page in Hubstaff > refresh the projects list > link the new project > assign team members to the Hubstaff project that’s linked to the newly added project.

This integration supports logging time back to the integration as time entries. To learn more, click here.

Tasks can be completed outside of Hubstaff in the project management tool to have the time synced as well.

Tasks synchronized with an integration will remain in Hubstaff as a simple task if the integration is deleted.

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