Mavenlink Integration Setup

mavenlink header

You can use Hubstaff to track time to Mavenlink projects and individual tasks. Importing your team’s tasks should be no problem by following the steps below:

First, you must connect your account in order to see tasks assigned to you. Also, if you connect an integration, it will allow for time to be sent back to the 3rd party software.
Only organization owners and managers are able to connect integrations.

If you choose to write back time into Mavenlink tasks, the time tracked will appear on the Mavenlink log as shown here:

Time tracked to Mavenlink tasks will appear on the Log section of the task.


Setting up your Mavenlink integration

Step 1

Make sure you have selected the correct organization on the top right corner of the page.

Click on Settings & Policies > Integrations on the sidebar menu, and from the available integrations, look for Mavenlink on the list of available integrations.

menu settings & policies integrations

Step 2

Next, log in to your Mavenlink account and you’ll see the prompt to authorize or deny the integration. Click the Authorize button to continue:

Step 3

Click either the Sync all button if you want to sync all Mavenlink projects, or Select from list to manually select which projects you’d like to connect to Hubstaff.

Sync all – Hubstaff will automatically create projects for connected projects with the same name once you click “Confirm.”

Select from list – place a checkmark on the projects you wish to sync to Hubstaff. Hubstaff will automatically create projects for connected projects with the same name.


Step 4

Connect users to your integration. You can choose to automatically add new users, or select users manually (you can add more users in the future). Click Finish to complete the setup.

Each user will receive a confirmation link on their registered email address. They’ll need to click on the “Connect my Mavenlink account” button to continue.

Next, users need to authorize the integration. Click Connect to continue then login to your Mavenlink account. Enter your login details. Then, once logged in, the connection will be completed.


Step 5

Once connected, the Mavenlink integration will be connected successfully. Users will start to see their assigned Mavenlink tasks in their Hubstaff app and be able to track time to them. This process usually takes ~5 minutes.

Additionally, you’ll also see the time you tracked on the Log section of the task page in Mavenlink.


Important notes

Your tasks might not sync right away. It usually takes approximately 5 minutes after linking your team. Once you add a new project in Mavenlink, the Hubstaff integration needs to be refreshed so you can manually link the new project.

Currently, when you add a new project in the project management third-party provider, you need to access the integrations page in Hubstaff > refresh the projects list > link the new project > assign team members to the Hubstaff project that’s linked to the newly added project.

This integration supports logging time back to the integration as time entries. To learn more, click here.

Tasks can be completed outside of Hubstaff in the project management tool to have the time synced as well.

Tasks synchronized with an integration will remain in Hubstaff as a simple task if the integration is deleted.

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