Hubstaff Organization Roles Explained

Hubstaff Organization Roles


The owner has control over the entire organization. They can add and remove new members, select a plan, add and remove integrations, configure payroll, set budgets, and edit the organization settings. If you want a user to have complete control over the organization, you would make them an owner.


Managers on the organization are able to invite new team members, create projects, add and remove users from projects, and view all time tracked and activities (screenshots, activity levels, and apps & URLs). Managers can see their own pay rates, but not the pay rates of other users.

If you want to limit which projects and users a team member can manage, you can make the a User on the organization and set them to a manager on each project you want them to be able to manage. This is useful if you have different project or team managers. When a user is a User on the organization and a manager on a specific project, they will be able to view all the time data and members of that specific project only.


The user is your worker. They can only see their own time data. They aren’t able to see other users on the organization’s details or pay rates, and they aren’t able to see projects that they aren’t members of. In most cases, your team members will be users (unless they are managing other users).

If you’re ever in doubt about what role to select as you invite a user, select “User”. That way, they will only be able to see their own data and you can change their role later on if necessary.

Projects that have a “Viewer” role won’t show up on the project member’s desktop app.

Also, check out our Hubstaff User Role/Permissions Guide

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